3 min read

21 Best PowerPoint Shortcuts for Editing and Presenting

Table of Contents

Love to find little ways to save yourself time? Well, try these PowerPoint shortcuts! There is always so much work to be done, so might as well utilize some savvy time savers. In the grand scheme of things, the little old Ctrl + P to paste really can save a chunk of time.  

Here is a list of the best PowerPoint shortcuts when creating, editing, and presenting your presentation. These will help you move through your presentation more efficiently by not having to take your hands off the keyboard or navigating through a multitude of menus and settings.  

Unless your only job is to make PowerPoints, you may not want or need, to spend your time trying to memorize every single one of these shortcuts (which will lead to making your editing process longer, not shorter!) But scroll through the list and find which ones might work for you, and try them out to save you time! 

PowerPoint Shortcuts for Editing Your Presentation 

Ctrl + M – Add a new slide  

PowerPoint Shortcuts for Shapes & Slides 

Ctrl + D – Duplicate your slide or any items on your slide

Ctrl + Drag Hold down the Ctrl button and click to drag the selected item to move it to the correct location

Ctrl + Shift + Drag – Duplicate an item and keep it aligned with the original as you move it to the correct location

Ctrl+Shift+C (or + V) Copies (or pastes) the formatting of a shape  

Ctrl+G – Groups the selected shapes together  

Ctrl+Shift+G – Ungroup selected shapes

Ctrl + Shift + ] – Brings a selected object forward 

Ctrl + Shift + [ – Brings selected object backwards 

Ctrl + A – Select all items on the current slide. This can be used to move, delete, or copy all items on a slide

PowerPoint Classic Shortcuts

Ctrl + C, V, X  Copy, Paste, Cut 

Ctrl + Z, Y Undo & Redo 

Ctrl + B, U, or I – Bold, Underline, Italicize 

F7 – Check for spelling 

Ctrl + S – Save Presentation 

PowerPoint Shortcuts for Presenting Your Presentation 

F5 – Enter Presentation  

Shift F5 – Enter your Presentation from the current slide 

W or B – Pause Presentation with a blank white or black screen 

Ctrl + E – Eraser 

Esc – Exit Presentation 

Ctrl + P – Activate Pen 

You can annotate on the blank white and black screen (W or B) but none of the annotations will save. To save your annotations on a blank page, you can use the ClassPoint add-in to insert a customized WB background and begin annotating. 

I hope some of these have inspired you to try it out and see if it helps expedite your PowerPoint creating, editing, and presenting process! The little efficient time savers can add up! Let us know in the comments your favorite PowerPoint shortcut or any that we missed!  

I’m Sara the Content and Knowledge Producer at Inknoe & our ClassPoint expert. My main channel is YouTube, so please check it out if you haven’t! I’m also an avid book reader and am a huge fan of the color blue.
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