Best Ways to Use the Collaboration Space in Class Notebook

The OneNote Class Notebook feature in Teams has quickly become one of the most handy places to store content for you and your students. Any papers that used to be handed out to students can be placed here, any lesson notes or any other content you would like to share with students can be placed in the Content Library. Not only that, but students can place their own notes for your class here to keep all their information in the same place in their own personal notebook.

However, one piece of the Class Notebook, the Collaboration Space, can be a bit more difficult to manage. In this space, teachers and students can add in their own information at any time. To take control of the Collaboration Space in Class Notebook, and use it for a group project keep on reading!

Prep the Collaboration Space for a Group Project

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The Collaboration Space is a wonderful space for students to work collaboratively on projects. Even better, it can be done in real time.

To get started, we must set up the Collaboration Space in the Class Notebook for a group project. Log into your Microsoft EDU account and head into the Class Notebook from pivots under the General Channel.

If you haven’t set up your Class Notebook yet, watch this step-by-step guide in doing so. If you have set it up, navigate to the Collaboration Space. Create a Section for each group in your group project.  


Students can add in their research by adding different pages to their assigned sections.

Once you have the Collaboration Space prepped, we can move onto restricting students to be able to edit only one part of the collaboration space, instead of the whole space.

Manage Permissions in the Collaboration Space


We can manage your Class Notebook to be stricter by giving the students access to only their own group projects. This way, students will not mistakenly type in the wrong group.  

To do this, log into Find the Class Notebook App on the side tab or in the All Apps icon. From there, click on manage notebooks.

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These settings look similar to what you have when you open the Manage Notebook within Teams, however, here you have the ability to edit the Collaboration Space Permissions. Click on one of the sections you have just created for your group project and assign students to it. This will allow only those specific students to edit this section.


You can allow all students to view this page, but only those specifically assigned to that section can edit that space. When you have completed assigning all your students to a section, they can begin their work!

Reviewing Student Work in the Collaboration Space


When your students have completed their group project, you can review the work and track who has done what.

In the View tab on the top ribbon, click Show Authors. This will show you line-by-line which students have added what information to the page. This is a great way for you to hold your student accountable.

In addition, for a more detailed look at the student’s process, you can view the different page versions. Just click Page Versions and under that page in the Navigation Panel, you will see the previous versions of the same page.

Tip: When all the work is done in the collaboration space, you can lock it so that no one is allowed to add in more information. To do this, go to the Class Notebook tab in your notebook, hit the three dots on the right side, and then Manage Notebooks. Then, you can toggle off and on the Collaboration Space. 

Summary of the Helpful Hints

  • Use the Collaboration Space in a structured way: Create sections for specific topics to keep information organized.
  • Limit Access to the Collaboration Space: Manage the permissions of the Collaboration Space so that students can only edit certain sections.
  • Hold your students accountable: View authors and different page versions to get a full understanding of students’ work.
  • Toggle the Collaboration Space on and off: When the Collaboration Space is not in use, turn it off to disallow students adding in random content.

Now, you know the best ways to use the Collaboration Space in OneNote’s Class Notebook. Hopefully this will help you in the future of your online teaching journey!

For more help with Microsoft Teams, check out these articles:

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