21 Best PowerPoint Shortcuts for Editing and Presenting

Sara Wanasek

Sara Wanasek

21 Best PowerPoint Shortcuts for Editing and Presenting

Love to find little ways to save yourself time? Well, try these PowerPoint shortcuts! There is always so much work to be done, so might as well utilize some savvy time savers. In the grand scheme of things, the little old Ctrl + P to paste really can save a chunk of time.  

Here is a list of the best PowerPoint shortcuts when creating, editing, and presenting your presentation. These will help you move through your presentation more efficiently by not having to take your hands off the keyboard or navigating through a multitude of menus and settings.  

Unless your only job is to make PowerPoints, you may not want or need, to spend your time trying to memorize every single one of these shortcuts (which will lead to making your editing process longer, not shorter!) But scroll through the list and find which ones might work for you, and try them out to save you time! 

PowerPoint Shortcuts for Editing Your Presentation 

Ctrl + M – Add a new slide  

PowerPoint Shortcuts for Shapes & Slides 

Ctrl + D – Duplicate your slide or any items on your slide

Ctrl + Drag Hold down the Ctrl button and click to drag the selected item to move it to the correct location

Ctrl + Shift + Drag – Duplicate an item and keep it aligned with the original as you move it to the correct location

Ctrl+Shift+C (or + V) Copies (or pastes) the formatting of a shape  

Ctrl+G – Groups the selected shapes together  

Ctrl+Shift+G – Ungroup selected shapes

Ctrl + Shift + ] – Brings a selected object forward 

Ctrl + Shift + [ – Brings selected object backwards 

Ctrl + A – Select all items on the current slide. This can be used to move, delete, or copy all items on a slide

PowerPoint Classic Shortcuts

Ctrl + C, V, X  Copy, Paste, Cut 

Ctrl + Z, Y Undo & Redo 

Ctrl + B, U, or I – Bold, Underline, Italicize 

F7 – Check for spelling 

Ctrl + S – Save Presentation 

PowerPoint Shortcuts for Presenting Your Presentation 

F5 – Enter Presentation  

Shift F5 – Enter your Presentation from the current slide 

W or B – Pause Presentation with a blank white or black screen 

Ctrl + E – Eraser 

Esc – Exit Presentation 

Ctrl + P – Activate Pen 

You can annotate on the blank white and black screen (W or B) but none of the annotations will save. To save your annotations on a blank page, you can use the ClassPoint add-in to insert a customized WB background and begin annotating. 

I hope some of these have inspired you to try it out and see if it helps expedite your PowerPoint creating, editing, and presenting process! These little efficient time savers can add up! If you are looking for more PowerPoint productivity read these 10 tips. Let us know in the comments your favorite PowerPoint shortcut or any that we missed!  

Sara Wanasek

About Sara Wanasek

Sara Wanasek is a PowerPoint expert with a deep understanding of education technology tools. She has been writing for ClassPoint for over 3 years, sharing her knowledge and insights in educational technology and PowerPoint to teachers. Her passion extends beyond writing, as she also shares innovative ideas and practical presentation tips on ClassPoint's YouTube channel. If you are looking for innovative ideas and practical tips to elevate your presentations as well as the latest trends in educational technology, be sure to check out it out for a wealth of insightful content.

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